Corpus Christi National School Parents Association Constitution

1.       Title

The title of the Association shall be “Corpus Christi National School Parents Association”.

 

2.       Aims

2.1.To promote Catholic education and foster co-operation between home and school.

2.2.To promote educational and social events for parents / guardians and pupils.

2.3.To keep parents informed of developments in the field of education.

2.4.To support the Board of Management and teaching staff of Corpus Christi National School in their efforts on behalf of pupils.

2.5.To affiliate to and make representations to such committees, organisations or public bodies as the Association deems fit and to liaise with other bodies.

 

3.       Membership

3.1.Membership is open to all parents and guardians of pupils of Corpus Christi National School.

3.2.Members will be asked to complete a membership form.

3.3.Members may make an annual voluntary subscription.

 

4.       Committee

4.1.The Committee shall consist of 16 parents / guardians of present pupils of Corpus Christi National School to be elected at the Annual General Meeting.

4.2.Nominations for the Committee shall be taken at the Annual General Meeting. Members wishing to be nominated but unable to attend must notify the Secretary in writing of their willingness to accept nomination.

4.3.Not more than 11 members of the outgoing Committee shall be eligible for re-election to the incoming Committee.

4.4.Committee members whose children cease to be pupils of Corpus Christi National School may complete their term of office.

4.5.The members of the incoming Committee shall at their first meeting elect the following officers: Chairperson, Vice-Chairperson, Treasurer and Secretary. Officers may not hold any official position within Corpus Christi National School.

4.6.No officer of the Association shall hold the same office for more than 3 consecutive years.

4.7.Any member of the Committee who is absent from 3 consecutive Committee meetings without adequate cause shall cease to be a member of the Committee.

4.8.The Committee may co-opt to fill vacancies which may arise on the Committee. Only parents / guardians of Corpus Christi National School may be co-opted to fill the vacancies and shall assume full voting rights.

4.9.The Board of Management of Corpus Christi National School may appoint one of its members to attend all Association committee meetings for the purpose of liaison.

4.10.                      The Principal or Vice-Principal of Corpus Christi National School may attend all Association committee meetings.

4.11.                      Two teachers nominated by the teaching staff may attend all Association committee meetings.

4.12.                      The Committee shall have the authority to establish sub-committees on which persons other than parents / guardians of present pupils of Corpus Christi National School may sit. All such sub-committees shall cease on completion of their assignments or in any case on the ending of the term of office of the outgoing Committee.

4.13.                      The Committee shall meet at least once a month during school term.

4.14.                      Special Committee meetings may be called by the Chairperson or, in his / her absence, the Vice-Chairperson or any 6 members of the Committee.

4.15.                      Seven days notice of Committee meetings shall be sent to all Committee members and to those at 4.9, 4.10, and 4.11.

4.16.                      Quorum for Committee meetings shall be 8 Committee members.

 

5.       Finance

5.1.All monies collected by the Association shall be used only in accordance with the aims of the Association.

5.2.All monies collected on behalf of the Association shall be forwarded, forthwith, to the Treasurer of the Association who shall issue a receipt.

5.3.No monies shall be spent, or expense incurred, without the prior sanction of the Committee. In the case of urgency however, the Officers of the Committee may authorise the expenditure of monies which must be ratified at the next meeting of the Committee.

5.4.The limit of monies in 5.3 above to be fixed by the Committee.

5.5.All monies shall be lodged, forthwith, to the Association’s bank account (s). Cheques must be signed by the Treasurer and either Chairperson, Vice-Chairperson or Secretary, or in the absence of the Treasurer, any two of the above.

5.6.At no time shall the finances of the Association be in a debit situation.

5.7.The accounts of the Association must, prior to the Annual General Meeting, be audited by two honorary auditors appointed at the preceding Annual General Meeting. In the event of the appointed auditors being unable to fulfil their functions, the Committee shall appoint alternative auditors.

5.8.The auditors shall audit the accounts of the Association annually up to 15th September.

 

6.       Annual General Meeting

6.1.The Annual General Meeting shall be held in October each year.

6.2.Notice of the Annual General Meeting shall be circulated to members not less than 21 days prior to the meeting.

6.3.Motions for consideration at the Annual General Meeting must be submitted to the Secretary, in writing, no less than 14 days prior to the Annual General Meeting.

6.4.Agenda of the Annual General Meeting shall be circulated to the members at least 7 days prior to the Annual general Meeting.

6.5.The agenda for the Annual General Meeting shall include the following:

·              Minutes of previous Annual general Meeting

·              Matters arising

·              Secretary’s Report

·              Treasurer’s Report

·              Appointment of Auditors

·              Motions for consideration

·              Election of Committee

·              Any other business

6.6.The quorum for the Annual General Meeting shall be 25 members.

 

 

7.       Extraordinary General Meeting

7.1.An Extraordinary General Meeting must be convened in the event of a written proposal to this effect submitted to the Secretary which is

·              Supported by not less than two-thirds of the Committee; OR

·              By any member of the Association provided that the proposal is seconded and supported by signatures of twenty other members of the Association.

The proposed Extraordinary General Meeting must be convened not less than fourteen days and not more than twenty eight days from receipt of such a proposal.

7.2   The quorum for an Extraordinary General Meeting shall be 25 members.

 

8.       Amending the Constitution

8.1.The Constitution may only be amended at an Extraordinary General Meeting convened for that purpose.

8.2.Proposals to amend the Constitution must be lodged with the Secretary of the Association fourteen days prior to the Extraordinary General Meeting and such proposals circulated by the Secretary to the members not less than seven days prior to the Extraordinary General Meeting.

8.3.Proposals to amend the Constitution must be carried by not less than a two-thirds majority of members present at the meeting.

8.4.For the years 199,1989, and 1990 the Constitution may be amended by majority decision at the Annual general Meeting; such amendments must be circulate to the members at least seven days prior to the Annual General Meeting.

 

 

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